What is the first thing that pops up to you when you want to buy new office printers? Chances are copy, speed, image resolution, scanning capabilities and reliability are top of your list. Despite the fact that these features are important, you should moreover factor in how your printing solution can help with continuous process improvements and increasing productivity.
However, can process and productivity improvements really be quantified? The simplest answer to this question is yes. Executing a strategy using print fleet management solutions makes it possible. In a nutshell, printer fleet management leverages strategies and software to track printer usage across an entire fleet, including who’s printing what, when, and where.
Having said that, we ought to examine some of the recommended techniques in print fleet management you should know about.
To reduce costs by managing your printing, a document and print strategy is vital. Best practices conclude that fleet assessment and strategy development ought to be hardware manufacturer independent. As a matter of fact, independence ought to deliver a high degree of objectivity.
Hold back on this, and the risk is that the assessment will be focused on hardware tech, not business needs. An advanced print strategy ought to constantly be policy driven with the flexibility to encompass new policies fats and efficiently as businesses changes dictate allowing for a high degree of business agility.
Best practices recognize that the print fleet is a corporate asset, and ought to be managed as some other IT asset. Print fleet management needs to take a gander at the fleet according to the enterprise perspective structure this form every device through its lifecycle history. You ought to know about the fact that a printer lifecycle entails purchase decisions, upgrades, printer financials, maintenance, supplies management, moves, and retirement.
We can never conclude without mentioning the sheer fact that managing print service in a cost-effective manner calls for automation of a large number of the processes in question. Automatic device discovery and meter reads are just the starting point. The print fleet management tool ought to likewise automate-asset management, cost management, and location management, to name a couple.
Keep in mind, the managed services shouldn’t add to the human resource burden rather alleviate it in delivering an optimized service. Really at that time do you stand a better chance of reaping the numerous benefits accompanying print fleet management in Singapore.